How to Create a Job Work Order
In short
Go to Purchase → Job Work → New Job Work, choose a vendor whose type is Job Work, add the items with quantity, rate and GST %, and click Create Job Work Order. It is numbered JW-<year>-0001 onward and saved as Draft; move it through Approved, Sent and Received with Edit.
| Where | Purchase → Job Work |
|---|---|
| Who can do it | Admin and purchase. |
| Steps | 6 |
Step by step
- 1
Mark the processor as a job work vendor
In Masters → Vendors open the subcontractor and set Vendor Type to Job Work. Only those vendors appear on a job work order.
- 2
New job work order
Go to Purchase → Job Work and click New Job Work. The New Job Work Order form opens.
- 3
Order details
Choose the Job Work Vendor (required) and, if it is for a job, the Project. Add the Expected Delivery Date, Payment Terms, Delivery Terms and Notes.
- 4
Items to be processed
Under Order Items click Add Item for each line: Item, Quantity, Rate (₹) and GST % are required; Description and Unit are optional.
- 5
Create
Click Create Job Work Order. It gets the next JW-<year> number and is saved as Draft, with the subtotal, tax and total worked out.
- 6
Track it
Open the order and click Edit to set the Status: Draft, Pending Approval, Approved, Sent, Partially Received, Received or Cancelled. The Job Work page counts Draft, Sent/Approved and Received orders.
Good to know
- Send the material to the processor on a delivery challan with Challan Type Job Work, from Dispatch → Challans.
- An order set to Approved appears in the Purchase Order list of Stores & Inventory → GRN → New GRN, so the processed goods can be received; its GRNs then show on the job work page.
Common questions
Why is my vendor missing from the Job Work Vendor list?
Only vendors whose Vendor Type is Job Work are listed, and the ERP refuses an order for any other vendor. Edit the vendor in Masters → Vendors and set Vendor Type to Job Work.
Is a job work order the same as a purchase order?
It is stored like one — items, rates, GST and totals — but it is numbered JW- and listed only under Purchase → Job Work, so outsourced processing is kept apart from material purchases. The rate is the processing charge.
Does the job work order move stock?
No. Material leaves on a delivery challan with Challan Type Job Work, and comes back through a GRN against the approved job work order.
Who can create job work orders?
Admin and purchase users. Stores and production do not see Job Work in the Purchase menu.
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