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How to Issue Material from Stores to a Project

In short

Go to Stores & Inventory → Issues → New Issue, choose the Project and Warehouse, add items with quantity, and click Issue Materials. Stock is deducted from the warehouse and recorded in the stock ledger.

Key facts
WhereStores & Inventory → Issues
Steps4

Step by step

  1. 1

    New issue

    Go to Stores & Inventory → Issues and click New Issue.

  2. 2

    Project and warehouse

    Choose the Project and the Warehouse (both required), the Issue Date and Remarks.

  3. 3

    Items

    Add each Item with Quantity (required), Unit and Rate; the value is calculated.

  4. 4

    Issue

    Click Issue Materials (or Save as Draft). Stock is deducted from the warehouse and a ledger entry is written.

Common questions

When does stock reduce for a material issue?

When you click Issue Materials. The quantity is deducted from the chosen warehouse straight away and recorded in the stock ledger. Save as Draft does not touch stock.

Why is a project required on a material issue?

So the material's cost is charged to the job that used it. Project costing then shows what each order really consumed instead of an estimate.

Can I issue from more than one warehouse at once?

One issue is for one warehouse. If material comes from two stores, make one issue for each warehouse against the same project.

What value is recorded for issued material?

Each line carries the item's rate, and the value is quantity multiplied by rate. That value is what project costing adds to the job.

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